Overview
After comparing the quotes, you document your award decision directly in Tacto. Award all Articles to one Supplier or award individual line items to different Suppliers. After the award, the RFQ automatically changes to the status "Awarded".
Requirements
You need the permission "publish and close Requests, award RFQs".
Award an RFQ
Open the RFQ and click "Award" at the top right (alternatively, click "Award campaign" on the "Award" tab).
In the "Award suppliers" dialog, select the Supplier you want for each Article (or "No supplier"). Alternatively, use the "Quick supplier selection":
Cheapest takes all — automatically selects the cheapest Supplier overall
Cherry picking — award per line item to different Suppliers
In the next step, optionally add a justification under "Internal notes".
If enabled for your account, you can inform the Suppliers about the award via chat in the same step (separate, customizable messages to successful and unsuccessful Suppliers).
Click "Award".
The main contact and the team members of the RFQ receive an email notification on the first award (according to their notification settings).
Log savings
After the award, Tacto compares the awarded prices with the last order prices. If the new price is lower, the notice "Savings opportunity identified" appears with the action "Log saving". The saving is linked to the relevant Suppliers and Articles. You can ignore the notice and log the saving later on the "Award" tab via "Log saving".
Change the award later
In the awarded RFQ, open the "Award" tab, click "Edit award decision" and adjust the selection.
Close an RFQ without awarding
At the top right, open the dropdown (arrow) next to the "Award" button and select "Close RFQ". In the dialog, you can optionally enable "Notify suppliers" — all Suppliers then receive a closing message via the chat (prefilled standard text, customizable).
Known limitations
Tacto does not send an automatic email about the award result to Suppliers. Use the chat notification when awarding or closing instead.
Frequently asked questions
Q: Can I select several Suppliers for the same line item?
A: No. Exactly one Supplier (or "No supplier") can be selected per line item. Different Suppliers can be awarded across different line items (cherry picking).
Q: What happens to the exchange rate in an RFQ with multiple currencies?
A: The exchange rates are frozen when the RFQ is closed – for an award, at the time of the award – and used for all further calculations of this RFQ.
Q: Can I undo an award?
A: An award can be adjusted via "Edit award decision". A complete reset to the comparison status is not possible.