Overview
In Tacto, you can capture and track your procurement team's savings initiatives — from the initial idea through to realisation. Savings findings can be converted directly into savings initiatives; your own initiatives can also be created manually. Two dashboards evaluate results for both the team and management.
What this means in practice: – Savings initiatives are created from findings or entered manually – Multiple findings can be bundled into a single shared initiative – Findings are automatically assigned to the responsible buyer – Two dashboards show procurement's value contribution:
Procurement Achievements (team) and
Savings Impact (leadership)
What problem does this feature solve?
Procurement teams generate savings across many channels — negotiations, tenders, and their own initiatives. Without a central tool, these results end up in parallel spreadsheets that are error-prone and difficult to consolidate.
Tacto serves as the central source of procurement savings: – Reliable figures for the team and management without shadow spreadsheets – All savings sources visible in one place – A solid foundation for C-level reporting and budget planning
How it works
1. Prerequisites
– Access to transactional data in Tacto (users without transactional data access cannot see savings initiatives or dashboards) – Access to the Analytics module
2. Creating savings initiatives
There are two ways to create a savings initiative:
a) From a savings finding
Open an open savings finding.
Click "Start processing".
Choose one of the following options: – "Create new savings initiative" — creates a new initiative – "Link to existing savings initiative" — assigns the finding to an existing initiative (recommended for findings related to the same supplier or initiative)
The initiative is created and the finding is linked.
❗ Note: Savings findings no longer have a separate "In progress" status. They are either accepted (→ savings initiative) or rejected (with a reason). Ongoing work now takes place on the savings initiative itself.
b) Manually, without a prior finding
Navigate to the Opportunities section.
Click "add opportunity".
Fill in the relevant fields: description, status, links (suppliers, categories, items, tasks, people).
Save the initiative.
3. Editing savings initiatives
A savings initiative includes: – Progress status (from idea to realisation) – Flexible description of the initiative – Links to suppliers, categories, items, tenders, negotiations, tasks, and people – Multiple associated findings or components
4. Using the dashboards
Tacto provides two dashboards:
Procurement Achievements (for the procurement team) – Shows savings at the point of realisation – Content: goal attainment, open findings, realised savings by month – Time period: current fiscal year or entire period, selectable
Savings Impact (for leadership and management) – Shows realised savings from the date they take effect, distributed over 12 months – Planned initiatives can optionally be included as estimates – Provides an at-a-glance view of procurement's overall contribution to business performance
Permissions & access
– Users with access to transactional data: full access to savings initiatives and both dashboards – Users without transaction data access (e.g. quality department): no access to savings initiatives, dashboards, or forecasts – No new roles required — the existing data access logic from Analytics applies in the same way
Known limitations
– Cost avoidance vs. cost reduction: A dedicated distinction between the two categories is not currently available. Both types are recorded uniformly. – Price increases: Price increases can be captured and tracked manually; dedicated reporting within the dashboards is limited. – Savings from negotiations: Savings from negotiations must currently be entered manually; direct integration is planned.
Frequently asked questions
Q: What changes for buyers in their daily workflow? A: Savings findings no longer have an "In progress" status. They are either accepted (→ new or existing savings initiative) or rejected. Ongoing work now takes place on the savings initiative.
Q: When should I choose "Link to existing savings initiative"? A: Whenever a new finding concerns the same initiative, the same supplier, or the same activity already in progress. This avoids duplicates and keeps the finding in the context of the ongoing work.
Q: Can savings initiatives be created without a prior finding? A: Yes. Your own initiatives can be created at any time directly in the Savings Initiatives section.